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An e-form is an online document that does all the work of old-school paper forms but without their limitations. Just like paper forms, an electronic form contains text fields for the reader to fill out.

However, their online nature makes e-forms easier to turn in and process than any physical document.

But why are electronic forms so effective at what they do?

There are three significant benefits e-forms have over paper forms.

By making the switch, your organization can:

Save Time: Online forms by nature are an instant way to collect information. Switching to e-forms helps you trim the time it takes to send and receive paper forms along with the processing time to input data.

Prevent Mistakes: Physical forms make human error impossible to avoid. Data entry takes time and can lead to typos or misreading messy handwriting. By swapping to e-forms, you guarantee that you collect exactly what was submitted in the form, with less potential for error.

Encourage Responses: The best way to encourage people to share their information with your organization is to make it easy. Electronic forms make it easy for your audience to submit data without the hassle of writing it out by hand. When new forms are easy to fill out and turn in, you’ll get more responses and a better collection of data.

Electronic forms are versatile as well. Here are six types of online forms you can use to make your organization’s data collection and storage more straightforward than ever.

e-Forms for Sales and HR

Running an organization takes a lot of coordination. From monitoring employees and managing schedules to taking orders and recording deliveries, how you keep track of people and products makes all the difference.

Here are two different types of e-forms that can help you coordinate your two most important assets.

Order Forms

Sales are the backbone of most e-commerce businesses. Order forms allow your customers to outline what they want to purchase along with their payment method and any other details that are relevant to their order.

However, paper forms can be damaged, misread, or simply delayed, making it harder to fulfill your orders.‌

Meanwhile, e-forms not only prevent those customer relationship management (CRM) problems, but they also offer particular benefits that make sales simpler than ever. An e-form can be filled out without the hassle of printing and mailing paper documents. This removes a barrier between your potential customers and your product or service.

‌You can also use PandaDoc’s secure e-signature and payment functionality to complete the entire order through the e-form. When everything your prospects need is collected into a single e-form, your sales team can focus on making sales instead of doing paperwork.

Employee Application Forms

Every business is made up of people, which is why it’s so important for HR professionals to do their due diligence when hiring new employees. Finding the right fit for a position can be difficult if it requires sifting through paper documents and soliciting physical applications.

After all, highly qualified employees will likely ignore any position that makes the application process conditional on physical documents.

By using electronic job application forms, you can solve two problems at once.

PandaDoc’s online form builder allows you to create the exact form you need to pick out successful candidates. Ask the questions that matter to your organization with a simple checkbox and drop-down answers. You can even automate file uploads into a central database.

Meanwhile, when highly qualified applicants see a simple and user-friendly application, they’re more likely to apply for the position. This gives HR professionals a better selection of candidates for every position and a better workforce going forward.

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